10 SEPTEMBER 2022 / TINY, ONTARIO
Thank you for joining us on the Georgian Bay Festival 2022 journey. We are excited to have you participate. Below are the vendor/exhibitor check-in details and important information. Please ensure that all forms and payment are not outstanding.
Should you have any questions, please do not hesitate to contact us.
Georgian Bay Park is located at 4230 Crossland Road in Tiny. The Festival grounds occupy the agricultural lot on the south/west corner of Concession 3 and Crossland Road.
The entrance for vendors and exhibitors is at the intersection of Concession 3 and Crossland Road. Upon arrival, please be on the lookout for signage indicating “Vendor Entrance”. Volunteers will be at the entrance to register your arrival at the Festival.
Volunteers will be on site to greet you from 7 AM to 10:30 AM. We have many vendors and exhibitors to check-in and set-up, it is imperative to keep this process moving quickly. Upon arrival, you will be asked the prescribed COVID-19 screening questions and then directed to the Marketplace area and a spot. We are unable to pre-assign booth locations, all vendors will be assigned a location upon arrival. Please follow the directions of the volunteers.
You MUST leave your vehicle behind the booth for the entire day – we cannot accommodate early departures. Vehicles will NOT be allowed to travel the Marketplace or around the fairground once the festival has opened to the public. If you are wanting a booth next to another vendor, it is essential that you arrive at the same time to facilitate this. For visitor safety, we need everyone in place by 10:30 AM. The marketplace is open to the public from 11 AM to 5 PM.
All vendors will receive name tags and wristbands.Marketplace vendors with a 20′ x 20′ spot will receive TWO complimentary wristbands.Marketplace vendors with a 20′ x 40′ spot will receive THREE complimentary wristbands.Food Truck vendors and Liquor vendors will receive FOUR complimentary wristbands.Should you require additional wristbands, they may be purchased upon arrival: Adult admission is $20, children 6-12 years of age is $10. Cash payment only for additional wristbands.
This is a COVID-19 aware event therefore we are following the rules laid out by the Simcoe Muskoka District Health Unit which recommends wearing a face mask whenever social distancing measures cannot be maintained. We ask that you make hand sanitizer available at your booth and wipe down high touch surfaces frequently.
Georgian Bay Festival takes place in a farm field. It is critical that this be a no smoking environment. Please, no smoking, no open flames.
Wear comfortable shoes, you will be walking and standing in a mowed field. You may also want to bring sunscreen, bug spray, and a weather-appropriate hat. Just in case mother-nature doesn’t co-operate, pack-up a light raincoat with a hood too!
An ATM will be available on site for patrons who might need cash. The ATM is located at the Command Post, behind the music stage, as indicated on the Fairground Map above.
If you need any assistance throughout the day, you can reach out to any one of our volunteers. Volunteers will be wearing bright coloured shirts marked “VOLUNTEER” on the back. Paramedics will be on site in the vicinity of the Command Post, as well as the Township of Tiny Fire Department.
If either are required please notify a volunteer. Please report any issues as quickly as possible.
Please ensure that your tent is properly secured and that its placement allows for social distancing at your booth. Please note, Georgian Bay Festival is not providing or ordering any tents.
Please take your waste with you upon departure and refrain from using the public waste receptacles.
Portable toilets will be on site and cleaned hourly. The location is indicated on the Fairground Map you will receive upon entering the festival. An accessible washroom is available at the Georgian Bay Park club house / pool area behind the music stage.
We at Georgian Bay Festival would like to respectfully acknowledge that we are situated on the traditional land of the Anishinaabeg people. The Anishinaabeg include the Ojibwe, Odawa, and Pottawatomi nations, collectively known has the Three Fires Confederacy.
Together, we honour Indigenous history, and culture and commit to moving forward in the spirit of reconciliation and respect with all First Nation, Metis, and Inuit people.
The first step to reconciliation is recognizing the existence of Indigenous Peoples. The Truth and Reconciliation Commission of Canada speak to the significance of education as the key to reconciliation. A shared understanding of how our collective past brought us to where we are today will help us walk together into a brighter future.
Please note that times are approximate and subject to change.
PLEASE READ THE FOLLOWING VERY CAREFULLY — THE FOLLOWING AFFECTS YOUR LEGAL RIGHTS.
I acknowledge that I have read and understood the preceding conditions, release, and waiver; and I agree to the preceding conditions, release, and waiver.
This document confirms the agreement between you and the Georgian Bay Festival regarding your participation in approved Festival activities in which you may be photographed or videotaped (the Property) from time to time.
You hereby irrevocably grant the Georgian Bay Festival perpetually, exclusively, and for all media throughout the world (including print, film, slides, non-theatrical, home video, CD-ROM, internet and any other electronic medium presently in existence or invented in the future), the right to use and incorporate (alone or together with other materials), in whole or in part, photographs or video footage taken of you as a result of your participation in approved activities of the Georgian Bay Festival.
The Georgian Bay Festival or its designee shall have complete ownership of the Property in which you appear, including copyright interests, and you acknowledge that you have no interest or ownership in the Property or its copyright. The Property will be provided to media outlets for their unrestricted use, indefinitely. The Georgian Bay Festival does not have control of the material once it is disseminated. This grant includes the right to use the Property for promoting or publicizing any of the uses.
You hereby agree that you will not bring or consent to others bringing claim or action against the Georgian Bay Festival on the grounds that anything contained in the Property, or in the advertising and publicity used in connection herewith, is defamatory, reflects adversely on you, violates any other right whatsoever, including without limitation, rights of privacy and publicity. You hereby release the Georgian Bay Festival, its staff and executive, successors and assigns from and against any and all claims, demands, actions, causes of actions, suits, costs, expenses, liabilities and damages whatsoever that you may hereafter have against the Georgian Bay Festival in connection with the Property.
This agreement shall not obligate the Georgian Bay Festival to use the Property or to use any of the rights granted hereunder, or to prepare, produce, exhibit, distribute or exploit the Property.
The Georgian Bay Festival shall have the right to assign its rights hereunder, without your consent, in whole or in part, to any person, firm or corporation.
I authorize the Georgian Bay Festival to collect personal information appropriate to the position applied for concerning my academic background and employment/volunteering history. I give permission to the Georgian Bay Festival to obtain, if required, a criminal record check and/or driver’s abstract. I understand that I will be advised in advance if a criminal record check and/or driver’s abstract is required. I understand that if I am less than 18 years of age, I must have my parent/guardian sign and provide their contact information. I understand that the information obtained will be confidential but may be shared with relevant organizations in order to obtain an appropriate volunteer position. I certify that the information is true and complete to the best of my knowledge. I understand that a false statement may disqualify me from further consideration as a volunteer or result in dismissal. I agree to behave in accordance with the Fundamental Principles of the Georgian Bay Festival. Please Note: Some positions require a satisfactory Criminal Record Check. Should a Criminal Records Check reveal information which raises concerns relevant to your volunteer role and/or is contrary to your oral and/or written representations, the Georgian Bay Festival reserves the right to restrict or terminate your involvement with the Georgian Bay Festival.
I have reviewed and understand the Volunteer / Release and Agreement form and understand that a complete form is to be signed prior to the Festival permitting my involvement in a volunteer activity. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c.M.56, personal information is collected as necessary for the proper administration of a lawfully authorized activity, i.e. to determine the suitability of the applicant for a volunteer position with the Festival, and will be used only for the purposes of determining eligibility of volunteers. By submitting this form, I hereby acknowledge that this form will become the property of the Georgian Bay Festival.